Beds, rooms & occupancy

Create a reliable current view of available, restricted and cleaned places and reduce telephone queries between planning and housekeeping.

Manage buildings, rooms, beds and equipment features with temporal validity. Organisational locations and units belong exclusively to M15-A; M05 references their IDs and revisions and owns the physical assignments. No second location or unit master data set is created. Renaming does not change historical location information.

Derive availability for occupancy deterministically from the active resource, blocking period, cleaning and release status, and approved operational restrictions; an unknown status is not automatically available.

Manage restrictions with a reason category, period, responsible department and evidence. Show technical or infection-related details only to roles authorised for that purpose.

Distinguish cleaning requested, in progress, completed and approved; version the definition of required approvals. Restricted places remain visible in the plan but cannot normally be booked.

Model time intervals in the location's time zone with clear boundaries; new equipment and temporary withdrawal from service are managed as revisions.

Responsibility

Occupancy administration manages resources; housekeeping confirms assigned cleaning; maintenance confirms its part of the release; professionals apply permitted clinical blocks. Operational views contain no full diagnoses.

Automation & AI

AI can structure fault descriptions and suggest suitable work order templates. It does not lift a restriction or declare a bed clean; deterministic availability works without AI. AI features require activation at your request. Processing remains on Oronela's own servers in Switzerland.

Connection & offline use

Read status locally with its timestamp and provisionally record a work note; binding availability or restriction approvals require an online connection. An offline view cannot promise a reservation.

Guide prospective residents and occupancy preferences through a controlled process and find suitable places without double occupancy.

Manage prospective resident, waiting-list position, requested period, provisional reservation, confirmed occupancy, transfer and absence reference separately; prospective residents are not automatically admitted residents.

Use clinical placement requirements and approved preferences as minimised constraints, such as equipment or support needs. Diagnoses remain hidden where the planning decision only requires a need code.

Transactionally protect occupancy intervals against overlapping confirmed assignments and effective restrictions. A UI check alone or a late event is not sufficient.

A provisional reservation has an expiry and an assigned responsibility; an expired reservation is not shown as a binding commitment. Extensions check current competing reservations again.

A transfer references source and destination occupancy and controlled confirmation; partial failures leave a traceable transaction open. The original place is not silently released before a secured professional handover.

Show conflicting preferences with reasons; mandatory clinical constraints cannot be overridden by AI ranking or a comfort preference.

Responsibility

Occupancy planning reserves and assigns places; professional care confirms relevant needs; administration manages the waiting list. Housekeeping receives only room, time and work order information.

Automation & AI

AI explains suitable candidates and structures preferences. Rankings must disclose the approved criteria; releasing places and allocating them remain subject to deterministic checks and explicit confirmation. AI features require activation at your request. Processing remains on Oronela's own servers in Switzerland.

Connection & offline use

Schedule drafts and provisional preferences can be prepared locally; reservation commitments, definitive bed allocations and transfer confirmations require an online connection.

Clearly distinguish planning, actual presence and tariff-dependent occupancy, and identify capacity shortages early.

Show planned occupancy, actual stay or presence occupancy and billable occupancy as separate metrics with definition, period and data version.

Hospital absence and a bed kept available are projected under the effective contract or tariff rule; no blanket legal treatment is invented. Authority over tariffs remains with M11.

Every indicator and forecast can be traced to resource, reservation, stay and tariff revisions; future expectations are labelled as forecasts.

Corrections create a recalculated projection with a traceable difference and timestamp. An invoice already sent is not silently changed by recalculation.

Shortage alerts inform the responsible planning team and can suggest tasks; they change neither occupancy nor the staff roster. Exports show the approved definition and permission scope.

Responsibility

Occupancy management and care home management receive permitted indicators; operational billing receives the individual references it needs; other staff do not receive broad resident lists.

Automation & AI

AI explains shortages and summarises evidenced causes. Forecast assumptions are disclosed; actual indicators and billable values are calculated deterministically, with no LLM tariff decisions. AI features require activation at your request. Processing remains on Oronela's own servers in Switzerland.

Connection & offline use

Read only a prepared, authorised snapshot; new calculations, exports and planning that affects decisions require an online connection. The data version remains visible at all times.